The Island Club Home Rentals is the main provider of wedding services on the island. Put-in-Bay is a historically rich and romantic place to hold one of a couple’s most treasured moments. Furthermore, the beautiful setting is idyllic. Your wedding guests will enjoy the splendor of an Island getaway while celebrating your special event. Moreover, they will create memories that will last a lifetime. So, the search ends here for your destination wedding.
Put-in-Bay’s Best Wedding Services
If you do not have a personal wedding planner, our Put in Bay wedding planners can customize your wedding. Furthermore, options range from a traditional style to themed occasions. So, the planning and details of your special event will include:
- Guest Transportation
- Rehearsal Dinner
- Hors D’oeuvers
- Food & Bar Service
- Ceremony location
- Reception
- Put in Bay Lodging Accommodations
- Administering of Wedding Vows
To review these items, feel free to download our Wedding Planner Guide.
If you wish to plan each item yourself, and many people DO choose to save money and do their own planning, please visit our wedding tips page to find a complete listing of the important things to remember, such as officiants, caterers, wedding cakes, flowers, wedding locations, DJ services, reception sites, and accommodations.
There are many ways to customize your Put in Bay wedding ceremony and reception. Our wedding planners will start with a fact sheet that asks questions of you to determine the best possible match in order to plan your special event.
For a sample of our wedding reception fact sheet, please click here. This will help prepare you for that first public grand entrance as husband and wife. Moments like these will be treasured for a lifetime.
For additional information and Put in Bay wedding planning assistance, please contact us by e-mailing our wedding coordinator. Please keep in mind that weekends book many months in advance, so plan your Put in Bay wedding early!
Introduction
We are delighted that you are considering the Island Club and Commodore Resort as a possible location for your upcoming wedding and wedding services. Please allow us this opportunity to provide you with an overview of how we can make this a memorable event you will cherish forever.
Island Club and Commodore Resort are located on beautiful South Bass Island in Lake Erie and offers some of the most spectacular views and historically rich attractions of Lake Erie in the area. Imagine a sunset that takes your breath away. Now, imagine this as the setting on the day of your wedding. From fabulous food to fragrant flowers to a relaxing late-night dip in our award-winning MIST pool, we can help create the tropical island resort wedding of your dreams.
Island Club and Commodore Resort features spacious accommodations ranging from deluxe studios to one and two bedroom suites with daily housekeeping to our brand new 10 and 12 person condos new for 2017. In addition, your guests will experience a wide range of amenities including Swipe Right Pizza, Mr. Ed’s, MIST swim-up pool bar, 3 heated pools and hot tubs, access to Adventure Bay amusement park, access to downtown shopping, nearby water sports including jet skis, short walk to the marina with dock slip rentals, and family recreation programs.
We would be honored to offer our experience and professionalism to help you celebrate this special occasion. You may call or email to request additional information or to schedule an appointment to visit our wonderful facilities and see for yourself why couples and families call the Island Club and Commodore Resort their wedding dream come true.
We look forward to the opportunity to make your wedding everything you dreamed it could be!
Kindest Regards,
The Wedding Consultant Team
(216) 898-9951 – Office
(216) 898-9470 – Fax
Reception Fees & Descriptions (sample)
Grand Ballroom – $750.00 (accommodates 200 ppl)
Double Club Rooms – $500.00 (accommodates 100 ppl)
Single Club Rooms – $250.00 (accommodates 40 ppl)
Poolside Patio – $500.00 (accommodates 200 ppl)
Receptions Include:
60″ Round Tables and Chairs
Head Table for Wedding Party
Maroon House Linens
Ivory Classic Dinnerware and Silverware
Cake Table
Card/Gift Table
All above Site Fees are subject to 20% Service Charge and 8.75% Local Sales Tax
Rental Conditions for Wedding Services
STANDARD HOTEL GUEST ROOM POLICIES
Check-in time is 4:00pm on date of arrival with a check-out at 11:00am on date of departure. We have a luggage storage area for those who arrive early or those wishing to stay on the island later than check-out.
REQUIREMENTS TO HOLD CONFERENCE ROOM
Your conference room reservation is confirmed upon receipt of the signed Contract Agreement and Banquet Event Order (BEO) and full deposit as required. 25% of the estimated group charges are due 90 days out from event; additional 50% of estimated total charges due 22 days out form event along with final meal counts.
CLEANING/SECURITY DEPOSIT
A security deposit of $250 will be required to reserve a conference space. If the conference room is left in good, clean condition, and the equipment is fully operational, no charges will be incurred. If the room requires excessive cleaning, or if the room or equipment require repair due to negligence on behalf of the rental party, a damage fee will be retained by Island Club Rentals or Commodore Resort for such work. The rental party shall be responsible for any and all damages or repairs (see final settlement). If glitter or other small ornamental objects are used, an additional fee will be imposed due to extra cleaning requirements.
FINAL SETTLEMENT
A final statement will be presented to you upon checkout for any food, beverage, or incidental charges incurred. The statement will reflect the total charges, less payments received. Payment shall be due upon receipt of the final statement before wedding services are rendered.
CANCELLATION POLICY
Cancellations must be received twenty-two (22) days prior to the function for a full refund. Written cancellations received fewer than twenty-two (22) days prior to the function will be charged a $250 cancellation fee (equipment rental fee and cleaning/security deposits will be fully refunded).
OPERATIONAL CONDITIONS:
- Business Hours: Sunday – Saturday, 8:00 a.m. to 10:00 p.m. Advance set-up and cleanup must be accomplished within these hours.
- A room layout must be provided at least seven (7) days prior to the function to allow for set-up time. The room is to be left in the same layout as requested.
- Registration will be the responsibility of the person or organization renting the facility.
- Advertising will be the responsibility of the person/organization renting the facility (no advertising or individual promotion will be done by staff; i.e., staff will not email, fax, post, nor distribute information or fliers).
- The partition wall between any two meeting rooms may be opened or closed only by authorized staff to prevent possible injury and/or damage.
- Smoking is prohibited in the meeting room, hallways, restrooms, and all other interior public areas as per Ohio State Law. Outdoor smoking is allowed.
- No outside equipment may be used without prior written consent.
- No items may be nailed, tacked, push pinned, or otherwise adhered to the walls of the reception area except by invisible tape authorized by staff.
FOOD SERVICES
Catering is responsible for the quality and freshness of any food served to our guests. Due to current health regulations, food may not be brought in from outside the resort nor taken from the resort premises after it has been prepared and served. Exceptions to this rule may be made for outside wedding cake vendors with qualified food licenses.
BEVERAGES
Island bars, as an Ohio liquor control licensee, are responsible for the administration of sale and service of alcoholic beverages in accordance with the regulations of the Ohio Division of Liquor Control. It is our policy, therefore, that all liquor, beer and wine must be provided and served by the vendor. Under no circumstances may liquor be brought in from outside the resort or served by anyone other than a designated resort representative. Guests must be 21 years of age, and I.D. is required if asked, or the resort may refuse to serve the guest.
FOOD & BEVERAGE AGREEMENT
All food and beverage will be provided at the times specified by the group in the original agreement. Any changes to meal times on day of event will be subject to a 10% charge to cover additional labor and food waste.
CONTRACT AGREEMENT
An agreement must be signed and returned twenty-one (21) days (or more) prior to wedding/reception, unless the group booking occurs within 21 days, in which case the agreement shall be due at time of booking. This agreement will be valid and binding upon acceptance and execution by staff.
Linen/Specialty Rentals
Solid Color Table Linen 120″ Round $25.00
Solid Color Napkins $1.00
White Chair Covers $8.00
(chair covers include a colored sash of your choice)
4’x8’x15″ Riser, with skirting $75.00
125′ Aisle Runner $100.00
White Lattice Wedding Arch $120.00
7-Light White Candelabras (pair) $120.00
Available Solid Linen Colors: White, Red, Café, Navy Blue, Hunter Green, Ivory, Raspberry, Purple, Yellow, Black
Other rental items are available upon request. Please contact our wedding services department for more information or to get a quote.
Transportation Options
Golf Cart Rentals
Golf carts are indeed the favored mode of transportation within Put-in-Bay and on South Bass Island. They are economical, speedy, and just plain fun to drive! We offer 4-person golf cart rentals at our Resort front desk, and advance reservations can also be made through our wedding planners for all sizes of carts.
4-person Golf Carts $12/hour $60/day
6-person Golf Carts $18/hour $80/day
8-person Golf Carts $24/hour $100/day
Tour Train Rental
For large parties, the island tour train offers an interesting alternative for getting your guests to and from the wedding and hotel. They can even offer a short narrated tour of the island for your guests while your wedding party takes pictures and prepares for the reception. For tour train rental pricing and options, please contact Island Transportation at 419-285-4855.
Taxi Cab Service
There are always taxi vans driving around the island waiting to pick you up and whisk you away to your next exciting destination. There are no local ordinances regarding hailing a cab like there are in Las Vegas or New York City, so just wave one down and away you go! We recommend Island Club Taxi if you want to reserve a cab (or cabs) ahead of time, and we can arrange for service for you and your guests. Please call 419.285.5466 for your taxi needs.
Outside Wedding Services Vendors
Officiants
We recommend a local officiant named Maisie Ruchala. Maisie has presided over hundreds of weddings here on South Bass Island in the past few years. She is licensed in the State of Ohio and can help you exchange vows on your special day.
Contact info: Maisie Ruchala, Island Wedding Services, 419.285.2505
Reception Locations
We recommend our award-winning pavilions at the Island Club. We have catered hundreds of corporate events and weddings ranging from 10 people up to 300. Our menu is extensive and can be custom-made to your price or taste specifications. Everything from barbecue to seafood to your basic chicken dinner. We allow outside decorations to be brought in and we provide a full and licensed bar.
Contact info: Wedding Consultant, Island Club Rentals, 216-898-9951
Wedding Locations
One of two popular outdoor locations, the DeRivera Park gazebo is a quaint and pictuesque venue. From the gazebo, you can look out over the harbor and the bay. Since it is a public park, you must sign a contract and obtain a permit agreeing not to have any alcohol in the park and holding the park harmless if someone is injured. The fee for using the gazebo is $50, however, the DeRivera Park Trust will waive the fee when the permit is signed ahead of time.
Contact info: Tom Ohlemacher, DeRivera Park Gazebo, 419.285.2076
The monument lawn is a popular outdoor location to hold a wedding ceremony. The mounument itself is not available for ceremonies, but there are a few locations on the grassy lawn where a ceremony may be held in full view of the monument and both Put-in-Bay harbor and Lake Erie on each side. A permit is required in advance, with a minimum $50 fee for ceremonies of 50 people or fewer.
Contact info: Blanca Alvarez Stransky, Perry’s Monument, 419.285.2184
Our Mother of Sorrows church will seat 150 on the main floor and an additional 35 in the balcony. The pews in the balcony are from the original Mother of Sorrows Church. On major summer holidays, even though there are 3 different Masses, it is not uncommon for some people to be forced to stand during services. There are currently approximately 85 Catholic year-round parishioners. The church is thus very dependent on its summer visitors for the major part of its support.
Contact info: Father Ron Brickner, Mother of Sorrows Catholic Church, 419.285.2741
Built in 1865, St. Paul’s Episcopal Church is one of the oldest churches in Ohio. Still in its original wooden form, it is located just south of the downtown area of the village of Put-in-Bay, South Bass Island, Ohio. Tours and visitations can be made upon request, please call.
Contact info: Father Maughan, St. Paul’s Episcopal Church, 419.285.5981
Caterers
We recommend our award-winning staff in the kitchen at Put-in-Bay. Our catering team has catered hundreds of corporate events and weddings ranging from 10 people up to 300. Our menu is extensive and can be custom-made to your price or taste specifications. Everything from Barbecue to Seafood to your basic chicken dinner. Please see a sample of our wedding catering menu. Special items can be catered, please consult with us for pricing on your wedding services.
Contact info: Island Club Rentals, 216-898-9951
Wedding Cakes
We recommend our island’s own Village Bakery. Pauline has made cakes for numerous wedding receptions held here at the Resort over the past few years. She can make everything from a traditional layered wedding cake to an extravagant fondant marvel that rivals the best cakes of New York and Los Angeles. In addition to wedding cakes, they have coffees, donuts, breakfast sandwiches, deli sandwiches, fresh fruit cups and assorted pastries & desserts which are made fresh daily.
Contact info: Pauline Garsteck, Village Bakery, 419.285.5351
Founded on the traditions of quality, value, and personal service, Bassett’s Market is an independent grocer serving Northwest Ohio. With their main location in Port Clinton conveniently located near the miller Ferry, Bassett’s offers the finest in produce, meats, seafood, dairy, and most importantly baked goods and cakes! Our comprehensive grocery features hard-to-find specialty goods. Come and visit us today!
Contact info: Bakery Department, Bassett’s, 419.734.6506
Wedding Flowers
At Otto & Urban Florist & Greenhouse our priority is to provide you with only the freshest flowers backed by the highest level of personal service available. We have served & satisfied thousands of customers, helping us become Port Clinton’s favorite florist. With a staff that is friendly & knowledgeable, and a delivery team that is prompt, courteous, and dedicated to the safety of your order, we pride ourselves in going the extra mile to make your special occasion extra special.
Contact info: Otto & Urban Florist & Greenhouse, Port Clinton, OH, 419.734.4456
DJ Services
DJs have spun their tunes at numerous Put-in-Bay weddings and corporate events. We have a regular DJ on the island on Saturdays during the summer months and keeps the people in the pool dancing to his smooth beats. His musical collection is extensive and covers everything from classic love tunes to modern dance, old school rap to new-age country, and everything in between.
Contact info: Island Club Rentals, 216-898-9951
Wedding Photographers
Put-in-Bay Studios will professionally photograph your event on Put-in-Bay! Whether you’re planning a wedding, reunion or corporate event, Put-in-Bay Studios has the advantage of being located on the island which will provide you with the most unique and ideal locations for your photo shoot.
Contact info: Susan Byrnes, Put-in-Bay Studios, 419.285.2306
Hot Shots Photography & Design is a local company Creating Heartfelt Memories One Moment At A Time. Established in 2000, Hot Shots provides Professional Photography for Weddings, Events, Seniors, Families, Children, Babies, Maternity, Pin-Up, and Creative. NEW storefront studio in downtown Port Clinton, Ohio.
Contact info: Kelly Rigone, Hot Shots Photography & Design, 419.656.6644
Shipping & Receiving
Put-in-Bay Resort would be happy to receive for delivery any and all packages for your planned event. Please plan to have your items shipped for delivery to the resort one working day prior to the function with notification to our Wedding Consultant Team. The following information should be included on all packages: (a) Wedding name, (b) Date of Function, (c) Address of the Island Club or Put-in-Bay Condos. Guests are responsible for the return shipment of all packages. There will be a $2.00 per box fee charged for all boxes moved in and out of all function areas.
Contact info: Wedding Consultant, Island Club Rentals, 216-898-9951
V.I.P. Gifts
Island Club and Commodore Resort can offer a special “WELCOME” for your guests as part of our Wedding Services! Allow us to add the “extra special touch” that will make your wedding remembered for a long time, at a modest price. Please contact your wedding consultant team for assistance.
Contact info: Wedding Consultant, Island Club Rentals, 216-898-9951
Wedding Consultant Team
The Wedding Consultant Team here at the beautiful Island Club Home Rentals are here to make your island wedding everything you dreamed it could be and hopefully more! We can assist you with your wedding reception from start to finish so you don’t have anything to worry about on your big day. Please contact us for pricing options, based upon your needs.
Contact info: Wedding Consultant, Island Club Rentals, 216-898-9951
